SOFTWARE MAINTENANCE AND SUPPORT
Every request we handle runs through our project management system Jira, we create ticket so all issues are logged, tracked, timed and reviewed so nothing gets lost in an inbox somewhere. You can see progress, response times, and history of what’s been done. It’s the same workflow we use to build software applied to everything we build even websites.
When something breaks, you know who’s on it and when it’ll be done. When updates roll out, they’re logged and tested against your platform be it WordPress on WP Engine, Webflow, or custom builds on AWS or Azure. We keep an eye on performance, security, SEO and conversion metrics so you’re never guessing. The system stays healthy, the marketing keeps running, and you can get back to building your business.
WHAT WE DO IN MAINTENANCE SERVICES
What Success Looks Like
Success for us should be found in the silence. when there are no outages, no panic calls and no one asking why sales dropped overnight. The system should just work and always ready for what’s next, whether is updates that go in cleanly or content refreshes push you further up the search engines.
Problems We Solve
Over years we have noticed that really go wrong because of large failures it’s always the small things that go left untouched and builds up, be it a slow checkout or an ignored update or third-party services thats being deprecated, left untouched and supported for long will come back an bite you.
We Optimise
verything’s stable we get to the fun but, how can we make the website or app better, is it faster load times or cleaner user journeys, is it better search visibility or conversation rates. We never sit still and are proactive in measuring, evaluating and fine-tune everything to make your business a success.
When Maintenance Becomes Momentum
ORBUS SOFTWARE
Helping a market-leader architect their clients’ digital futures
CATCH
Redefining modern angling
NATIONAL EXTENSION COLLEGE
From clicks to enrolments
SOFTWARE MAINTENANCE SERVICES
What We Do
Our support isn’t just there when something breaks, it’s a balance of reactive fixes and proactive maintenance that keeps your website or software secure and improving month after month.
Reactive support: When issues appear each request is logged and prioritised in Jira before we try to triage, replicate and resolve in a staging environment before deployment. Whether it’s a plugin conflict, integration failure and or simple API change, you will see what’s happening in real time and when it’s done for you to approve.
Proactive maintenance: For those times when we can make a plan, this could be regular updates or even security patches and OS upgrades we can schedule this in each month, for other types of support on the marketing side we track SEO visibility, review content performance and analyse conversion data.
This mix of technical care and commercial insight means your platform keeps growing, ranking, and converting while you focus on running your business.
ADAPTIVE MAINTENANCE PLANS
How we Deliver it
Flexible support plans: We offer support on retainer or pay-as-you-go, retainers give you guaranteed access to our engineers and faster turnaround when you need it whilst pay-as-you-go works for teams who just need ad-hoc fixes or updates. Either way, everything runs through Jira, so every hour and action is logged, timed, and reported.
Technical maintenance: We handle updates, dependency reviews, OS patches, server-side checks as well as security improvements. That covers WordPress sites hosted on WP Engine or Webflow sites in the cloud or our custom applications built on AWS or Azure.
SEO and content optimisation: We use Ahrefs to monitor rankings and visibility, Surfer SEO to tune content against live search data so you will receive recommendations and updates that keep your pages competitive and performing.
Conversion and behaviour tracking: We run ongoing conversion audits using analytics and behaviour tools to understand how users move through your site or app. From there, we make small, tested changes that increase sign-ups, sales, or engagement.
Feature updates and improvements: Each month we millwork with you to scope, prioritise, design and deliver incremental upgrades such as new features, improved user experiences, improved conversations or just faster page speeds
How We Deliver It
How We Keep Your Platform Performing
Development retainers with strategic continuity: Once you’re live, we stay close. Our support retainers give you flexible access to the same senior team who built your site, ready to advise, enhance, and implement. From SEO shifts to roadmap delivery, we help you grow with confidence.
Reliable dev & QA processes: New features or fixes are handled by the same experienced developers and testers. No rushed changes, no hand-offs, just consistent quality and context-aware delivery.
Search and performance focus: We monitor page speed, search visibility, and analytics to keep your site sharp and discoverable. You get proactive technical tweaks and support that drive long term results.
Campaign-ready support: From building new landing pages to evolving content strategy or launching campaigns, we support your growth without the friction of rebriefing a new team.
Proactive updates: You won’t need to chase us. We run regular performance audits, SEO reviews, and UX checks to make sure your platform stays fast, functional, and future-ready.
FAQ
Questions we are asked before we are hired?
How do you handle urgent fixes?
Best thing to do is log a ticket straight away, don’t wait. If it’s urgent, call us too so we can jump on it quickly. We will triage it, replicate it and ask questions if we cant before spinning up a fix in the staging environment.
Do you support legacy systems?
Yes sometimes we do, we have worked with all sorts of bespoke legacy software systems over the years, some old, some held together with custom code and good luck. First thing we do is get access, audit what’s running, and see what can be maintained safely.
What’s in a typical support package?
Think of it as everything you need to keep your website, app or platform healthy, we run updates, patch security gaps and check performance across your software systems. That’s the maintenance bit. Then there’s the improvement side, SEO, content optimisation and conversion tracking to keep it performing. You’ll get reports that show what changed and what our recommendations are.
How do you keep software up to date?
It’s a tried and tested formula we have created over the years, we schedule in updates each month, so nothing happens by surprise. this covers operating systems, plugins, dependencies and any third-party integrations. We already run tests on a staging environment first to check for security vulnerabilities and if it breaks anything elsewhere before we roll it out to production.
How do you handle support requests?
Everything starts with a ticket so we can track it properly, that’s how we manage volume and time. You’ll get an acknowledgment, then one of the team will review, replicate and get back to you if we need more detail. Once the fix or update’s tested, we’ll push it live and close it down. Nothing slips through the cracks because every request has an owner from start to finish.
Can you add new features as part of support?
Yes, we can. A lot of clients do that with us because it’s easier than starting a new project. We scope the feature, estimate the work and fit it into your support plan. Some are small things like improving functionality, others are big upgrades. Either way, it’s handled in the same workflow so your platform keeps moving forward without waiting for a rebuild.
What if I’m not on a support plan yet?
That’s ok, we can still help. If you’re not on a plan we just work pay-as-you-go. You log a ticket, we take a quick look, give you a rough estimate the time and cost, then crack on once you’re happy. If it starts to look like ongoing work we’ll suggest a plan that fits better.
Can you maintain systems you didn’t build?
Yes, quite often. We take over existing builds all the time, especially when a previous agency has moved on. First thing we do is audit the codebase and infrastructure, then stabilise what’s there before touching anything new. Once we know it’s safe we handle updates, bug fixes, and any corrective maintenance you need.
How do you prevent security breaches?
We take security seriously because it’s always the small stuff you dont do that comes back to haunt you. We run regular scans for vulnerabilities, apply patches and OS updates on a scheduled basis to keep everything on the latest version where possible.
What if a critical issue causes data loss?
It’s rare but we have to plan for it by taking regular backups and storing them securely, so if something goes wrong we can restore quickly. You’ll always know what was affected and what we’ve done to prevent it happening again.
Do you train internal teams?
Yes we do, some clients want their own people to handle the smaller updates or content changes, so we show them how by walking them through the CMS or system setup, recording Loom videos where needed so you can refer to them when we are not in the room.
How do you support business growth?
Support’s not just keeping the lights on, it’s helping you move with more confidence allowing you and us to focus on growth strategies like search engine rankings or conversion rate optimisation.
We were going in circles until Ronins stepped in, they got us focused, showed us what mattered, and built a solution that didn’t rip out everything we’d already invested in.
Neil Rafferty